8 Effective Tips for Remote Work Communication

Remote work has become a way of working and gone are the days when remote working was privilege. It is necessity now and companies are adapting to this new work culture, either forcefully or by choice. However, when it comes to remote work the most important issue faced by every company is difficulty in managing communication. You see, remote work drains the essence that lies in an in person communication. It is essential for companies to devise effective communication strategies to increase efficiency of remote workers. 

1. Invest in communication and collaborative software

Remote work is an extremely feasible way of working only when you are flexible enough at adapting. As an organization, you need to invest in collaborative software to manage your communication with remote workers. This is a common scenario for various companies where employees work remotely sitting in different corners of the World. In such situations, it is of extreme importance to manage communication taking into consideration the time zone across the World. Written communication in form of messages through apps like Skype and others is a great way to manage remote workers. On the contrary, when collaborative efforts of remote workers as a team are required it is essential to take every time zone into consideration.

2.  Always keep a check on tone

 
An only disadvantage to remote work is difficulty in deciphering the tone of communication. You cannot truly understand the tone unless you talk to an employee in person. So if you’re adapting written communicating methods in your remote work culture, make sure you make a use of correct language. Proof read every message before sending so that there is no misinterpretation of tone and message. It is of extreme importance to adapt precise and concise writing skills.

3. Milestones could be of great help

Invest in software that could help you in management of project. Add milestones and project guidelines so that every remote worker could understand the progress of that particular projects. Besides, it is easy to track down activities of others using such utility software.

4. Set guidelines for communication

If remote work is followed by large proportion of your organization’s employees than it is essential for you to set clear communication guidelines. Guidelines as to what software needs to be used for specific type of communications, When to use written communication, when to use telephonic communication and how to collaborate with teams using utility software. When there are clear guidelines, communication becomes quick and effective. 

5. Add methods of visual communication

Instead of opting audio form of telephonic communication, it is advisable to adapt video conferencing methods. Video calling allows you to make up for in person communication as it is easier to decipher the tone, expressions and context. This form of communication leaves no room for confusion.

6. Use of visual elements instead of long written documents

Visual elements are always more appealing than a written document as it captures the attention. Make use of visual elements wherever possible instead of going with pages and pages of explanations. Visual elements are easy to understand and facilitates in effective communication.

7. Encourage feedback

None of the communicating methods would be effective unless your remote employees are satisfied. Seek for their feedback, understand the loopholes in your communicating methods and adapt to their suggestions for better work management. 

8. Get them under one roof

If large proportion of your company’s employee works remotely, it is advisable to arrange for a semi-annual or annual meeting in form of retreats, seminars or conference. Make them realize your company’s culture and what your expectations from them are. Clearly laid expectations are easy to achieve. This annual retreats could be a great way of connecting to them. You see, one of the greatest disadvantages of remote work is lack of fondness for workplace. When your remote employee feels connected to your company, their productivity would increase. 

Managing a team of remote employees is extremely difficult but could be made effective with the use of proper communication methods.

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